Changelog

Inventory: Date of Item Arrival

Specify a date when confirming item arrival.

Payment Voucher: Custom Note

Create custom note on a PV.

Trial Balance: Automatically Enforce Account Names

In Accounting > Accounts, a black button “Fix Account Names on Transactions” will appear if there is an undefined account used in any transaction.

By clicking this button, the system will enforce all transactions to use the correct capitalisation, according to defined account names.

Generated Invoice: Display Reference from D.O.

Generated Invoices now displays reference of each Delivery Order.

Print Multiple Statements

To quickly print multiple debtor’s statement, go to Debtors, and select a few row of debtors.
A blue button will appear at the bottom of screen. Click the button to print selected debtors’ statements.

Better Debit Notes Access

Accessing Debit Notes are much easier with a dedicated button “See All”, which can be found in Accounting > Payables > Debit Notes Summary.

Customise Purchase Order Date

User can now change a PO date to better reflect the operation.

Edit Payment Voucher

Use the pencil icons to edit PV number, date and reference.

Generate Bank Reconciliation Report

Enter a known balance from Bank Statement, and compare transactions from the bank statement and the system statement. Click OK, or KIV as appropriate marks. Marking as KIV opens up a new button on the transaction; the Unrealized button. If the transaction does not appear in the bank statement, click the Unrealized button, so the transaction will be taken out from the main statement.

The unrealized transactions are tabled at the bottom of the statement. 

Once the closing balance from the system match the closing balance in the bank statement, a green button appears; Recon Report. Click on this button to prepare the Reconciliation Report.

Generate Paid Voucher from direct transactions

Edit a transaction, and if the transaction is from an asset or a liability, a light yellow button will appear labeled Generate PV. Click this button to produce a Paid Voucher for the transaction.

Dedicated Reference Column On Account Statement

Easily browse thru transactions with reference via the dedicated reference column. For the time being, only external reference from Credit Note and Suspense Account Transactions will be shown in this column.

Add Credit Note onto Unresolved Transaction

A quick button +CN now appear on the Unresolved Transaction page. Click on it to add Credit Notes as debit to the suspense account. Selected CN will be marked as USED.

External Reference On Unresolved Transactions

Upon registering new Unresolved Transaction, an input is now available for External Reference. For already registered Unresolved Transaction, an input will appear on the individual Unresolved Transaction page.

Aging Report for Any Account

To see how clients or vendors value change over recent months, click on Aging button on an Account Statement.
The report will show a summary of profiles value, by recent months, with respect to the selected account.

Faster Financial Statement And Customer Profile

Calculation speed for Financial Statement and Customer Profile has been improved tremendeously. They should load much faster.

Hide Payment Before Printing

A paid bill can be re-printed as invoice, by clicking the hide Payment button. This is applicable to A4 format bills.

Faster Financial Statement And Customer Profile

Calculation speed for Financial Statement and Customer Profile has been improved tremendeously. They should load much faster.

Debtors Aging Report

Find the new aging report in Debtors > Aging Report.
The report shows summary of clients’ transactions per recent months, and overall debt.

Aging Debt Summary in Client Receivable Statement

At the end of client Account Statement, a summary of recent monthly transactions is displayed, with instruction for payment.

New Income Statement Format

A new type of account: Manufacturing Accounts.
Expenses for manufacturing can be group into a separate category, and displayed as single line in the Income Statement.
To access the Manufacturing Account, click on blue link Manufacturing Account in the Income Statement.

Operating Expenses are now further categorized into:

• Administrative Expenses
• Staff Cost
• Selling And Distribution
• Other Operating Expenses

Change account category in Accounting > Accounts

Manufacturing Account

In Accounting > Accounts, change expense type to either:

• Manufacturing- Raw Material
• Manufacturing- Packing Material
• Manufacturing- Direct Labour
• Manufacturing- Overheads

These accounts will appear in Manufacturing Account Report.

Credit Limit And Block Customer

To set credit limit for a customer, go to Settings > Profiles List > Edit > Credit Limit.

If the customer’s debt is more than the set credit limit, the profile will appear in yellow strip in the debtors page. A warning will also appear when making a new order for the customer.

To block a customer, click on his/her name, and change blocked to: New Order.
This will prevent any new order made for the customer.

Details On Incomplete Receivable Transactions

In Debtors, the system checks for any receivable transaction, that does not linked to any order or invoices. The system will suggest to delete these transactions.

Now, user can see what are the transactions, before deleting them, or choose to ignore any related transaction.

Unspent Credits

In Debtors, the system checks for unspent credits. The system will suggest to use these credits to pay for the associated customers’ bill automatically.

Now, user can see whose are the unspent credit, before using them onto bills.

Knock-Off Credits by automatic order payment

In Debtors, a new black button will appear if there is pending unused credit of customers. Click this button to automatically pay the customer’s orders and invoices using the credits.

Overdue Orders Mark

A warning sign is placed on each overdue orders, in Job Summary.

Edit Credit Notes, Add External Reference

Client often has their own record of credit notes. Save it as an external reference for the CN.

Payment Voucher approval

Every Payment Voucher needs to be approved first before payment can be recorded.

Shortcut To Customer Accont Statement

Find the new black button for customer’s account statement in the customer’s profile. This will show Receivable and Credit statement in a printable view.

Easy Export Button

Export customer account statement to clipboard, CSV or Excel using the new export butttons.

Better Header for Customer Account Statement

Header will change when printing, to show company logo, and details on the left hand side, and customer’s details on the right hand side.
This format is only shown when printing.

Shortcut to Customer Account Statement in Debtors

Each row of customer will come with a link to quickly see the customer’s account statement.

Staff Reports shows OT hours

Staff reports now shows total Overtime hours. Define minimum hours before OT in General Settings > General.

Easy Export Button on Reports

Most tables in any reports now shows group of button for easy export to clipboard, CSV or Excel.

Edit Or Delete Credit Note

New edit button is available in credit notes list, to directly access the credit note transactions.

Remove D.O. From Invoice

A minus button is placed next to each D.O. in Invoice, to remove the D.O. from the invoice. 
Doing this will force the D.O. and the invoice to be recalculated, and marked with purple notification badge.

Income Accounts on Payment Reports

Sales is categorized into income and sales tax accounts, before sales total.
A group of easy export button (Copy,CSV,Excel) is available for convenience.

Suspense Account

Find the new Suspense Account module in Accounting > Unresolved.
Suspense Account is used to record transactions that are still pending some information.

For example; RM5000 is received into Bank Account, but no client has reported the payment.
Thus, this transaction should be recorded into Suspense Account, and to be cleared later when more information is received.

Another example; An invoice of RM50 is received from a supplier or vendor. However, it is not clear yet to mark the payable against which expense account. Thus, this transaction should also be recorded into Suspense Account, and to be cleared later when more information is received.

Clearing A Suspense Account Transaction

The Suspense Account transaction can be cleared by unpaid payables or unpaid invoices.
Or simply, just add another debit or credit to the transaction to balance and clear the original suspense transaction.

Account Statement By Client Company

Generate a unified account statement for clients from the same company. This is useful for companies paying for their branches, or personnels.

Improved Listing of Bills in Customer Profile

The same familiar order list is used to display bills for individual customer, in the customer’s profile.

Improved Balancing Error Notification

Go to Accounting > Accounts, and a red warning will appear if the account is not balance by debit and credit.

Click on the warning to see transactions to be fixed, or accounts to be added.

Returned Items Report

Report for returned items can be found in the bottom section of Sales report, in Reports > Sales.

Permission Level Exception

Exception now accept multiple values, such as; 2,3,6