Changelog

Collection Note

If an order is still in Received status, Delivery Orders printed via the D.O. button will show title: Collection Note.

Receipt Date

For a paid order, the bill is printed as Receipt. The date shown will be the last payment date. If the original order date and the payment date differ, a separate line will print the Order Date.

Chit Button

A new button is available on the order summary page, labelled Chit. This is used to print out Chits for grouped by categories.

Re-Email Item Images

A new button is available on the image view popup, labelled with an email icon. Use it to re-email the image to the customer, if any email is provided.

Stations: Card View

In Orders > Stations, clicking on the gear icon will show some hidden settings, one of which is to use either tabular or card view for orders.

Choosing card view will enable color coding for Overdue, Late and On-Time orders. The color codes will be used to highlight orders, depending on its status and time threshold.

Customer Display: Custom Background Design

To complement the shop feel and theme, the customer display background can now be customised using an image as a background, or using pre-defined patterns.

Go to Settings > Device Settings to setup. Please note that this is only applicable to dual screen Windows PC POS unit.

New Customer Form Input: Tags & Introducer

Tags can be used to filter customers, and also introducer to award commission to the introducer.

Multi-branch Booking Form

Booking site visitor will be prompted to choose a branch, if the company has more than 1 branches using Works25 system.

Recurring Orders

Click Next after choosing items in New Order, then click a little white button Recur.

There will be some options to recur the current order.

Personal Theme

Users can now use a different theme, color-scheme and fonts instead of the default ones. To access this function:

• On PC and tablet: Click on your username on top of the screen
• On phone: Click on Menu, and click on your username

Then, click on the button called Theme. Choose a theme and a font from the list.

Light Theme and Caveat Font

Where to choose a different font.

Change Fonts for Mini-site and Bills

Go to Settings > General Settings > Mini-site to change fonts for main title, subtitle and text.
The chosen fonts will be used in mini-site, booking form and also bills.

Chosen applied on the mini-site.

Chosen applied on a customer bill.

Apply a wallpaper design.

To set a wallpaper design, go to Settings > General Settings > General > Admin Background. Edit.

Use the template button to help designing a wallpaper.

Default Order Status

There is a new option now, which is Received (Proforma Invoice).
Go to Settings > General Settings > Orders And Bills > Automatically Mark New Order As…

Choosing “Received (Proforma Invoice)” has the subsequent effects:

• New Orders which status is still Received and not fully paid, will be printed as Proforma Invoice.
• As Proforma Invoice, the order is not yet considered Sale or Revenue.
• Delivery Orders will be printed as Collection Note if the order status is still Received.
• Proforma Invoice title will change to Invoice once the order has been marked as Done or Delivered, and will only then be considered as Revenue. 

Void Order

A dedicated button is now available, to void an order. An order can be voided if:

• The order is not yet checked out
  • In this case, the system will abandon the order. No record of the order will be available.
• The order is in status: Received, and all item in the order is with status: blank.
  • In this case, the system will cancel the sales, and mark the order as Void.
  • The order will still be displayed in All Orders, with status: Void.

New Permission: Delete Profile

In Users > Permissions, new permission option is available under Profiles, which is Delete Profile.

This is a dedicated permission to enable profile deletion, in addition to Edit Profile permission.

Integration with CHIP Collect payment

The system now supports online payment gateway Chip. This is an alternative to Toyyibpay or Senangpay.

Click on this link to see the integration instructions: https://docs.google.com/document/d/1wEn2vaVRHL8zeltHg0jDzcWZ5OcrGb3dELMLUOCnecc/edit?usp=sharing

Tag On Price Menu Item

Tags can be associated with pricing item. This will help in further refining Vouchers and Promocodes to include only certain tags.

Points Shown on Printed Bills

Points now is displayed on printed bill by default. The information displayed includes the customer points now, points awarded by the bill, and points bought on the bill.

To hide the points on bills, go to
> Settings
> General Settings
> Orders & Bills
> Show Customer Points on Printed Bills
Change the setting to Hide.

Registered Customer Count by Item Category

A new group of reports is available, concerning on the number of registered customer by item category.

Go to Reports > Sales.

Below the table Registered Customer Count By Income Accounts, find a white button called Customer Count By Category.

Specify Max Resolution for Image Capture

Below the image capture preview, there is an option to change max resolution of the image. Choosing higher image resolution is better, but could take longer to upload.

Delay Image Capture & Remote Snap

On the same spot below the image capture preview, there is an timer option to delay the image capture, and also how many times to delay and re-capture a new image.

User can also plug-in a slideshow pointer with the PageUp & PageDown buttons to capture the image remotely.

The PageDown button ( > ) is programmed to snap an image or initiate timer.

The PageUp button ( > ) is programmed to change to a new image group, or to move to the next item.

Easily Create New Pricing Account

No need to go through Accounting > Accounts just to create a new pricing account. In the latest update, just type in the new pricing account name, and the system will prompt to confirm the creation of a new pricing account.

Create a Promo Code for specific Items, Category or Pricing Account

There is a new set of limits that can be applied to vouchers and promo-codes. Go to Settings > Points & Vouchers > Vouchers > Vouchers (black button) to create a new voucher with a specified limit.

Item Images: Upload from Gallery

To upload item image from device gallery, click on the image file icon, next to the snap button.

The admin tasks now can also be attached with images, in Orders > Admin Task > Click on Details on a task

Limit Voucher Claim

To limit the number of vouchers claimable for a bill to only 1, go to Settings > Points & Vouchers. 
Scroll down to the input: Limit Claim Once Per Bill.

Choose Yes, Limit.

Limit Voucher by an Account, a Category or an Item

When creating a new voucher, the voucher usage can be restricted to:

• An Account,
• An Item Category,
• An Item

There is also an option to put a minimum due value for a bill that can utilize the voucher.

Convert Package Sub-Items into Vouchers

When a customer bought a package, the customer might want to claim some of the items later. Now, there is an option to convert the sub-items into vouchers that are limited to the package sub-items.

The expiry date of the vouchers will follow the Ready-By date of the bill.

The generated vouchers can be viewed, and printed for the customer’s keep.

Item Price in Jobs List

Some new columns are added into Settings > Job List. The columns include Status, Price, and Tax.

New Filters & Bell Function in Stations

New filters are introduced in Orders > Stations.

Price Range in Price List Item

To set a price range for an item, edit the item and click on the light blue button Price Range.
The base price of the item can be varied according to the quantity of the item.

Item Processes & Commissions

To set a commissionable process for an item, edit the item in Price List, and click the light blue button Processes.

Add the process accordingly.

Processes are defined in Settings > Shelf/Process.

Record Processes Done & Commissions

To record a process done, click on the three dots next to the item status. A box will appear to input the staff username who has done each process.

Alternatively, the same effect can be achieved when using the Scan QR function in Dashboard. Change the mode to Mark Item. If the process chosen is the same as defined by the item commissionable process, the staff who scan the item is regarded as the one who has done the process.

The commissions for each staff can be viewed in Reports > Staff > Processes Done

Square Feet Calculator in Item Add-Ons

When selecting items in New Order, if the item comes with add-ons, click on the small calculator icon to access the calculator.
Then, click feet² button to access the square feet calculator.

Filter Orders to Currents Only

A new filter is available in All Orders; choose to show between: all, current, today’s or future orders.

Accounts Balancing to a Specified Date.

In the charts of accounts (Accounting > Accounts), the trial balance now can be limited to a specific date.

New Template & Filters in Customers List

Filters in Customers List now include last messaged, and last message template used.

The bulk Whatsapp messaging is also improved for manual messaging method.

Registration Form

Print a registration form, and display at the counter. Customer can scan the QR code to register. The newly registered customer will automatically appear in New Order.

To get the QR code, go to Settings > Registration Form. Click on the QR code icon.

Example of the Registration Form. Customer does not need to fill in all details. Name and Phone will do.

The newly registered customer details will be available in New Order for easy selection.

Sales Listing

Sales Listing is now available in Sales Report.

Currency Setting

Currency can now be changed in Settings > General Settings > General

Proforma Invoice

Bill title now includes Proforma Invoice, based on its status:

Integration with Wsapme

Bulk Whatsapp messaging is now possible, with the integration with Wsapme. Register at web.wsapme.com , and go to Settings > Integration to setup the integration.

Integration includes automatic Whatsapp messaging on:

• Item status update,
• Order status update,
• Item image captured, and
• Bulk Customer messaging.

Auto-Email Item Image

When capturing item image, click on Auto Email to automatically send an email to the customer, containing the captured image, and its note.