Works25 has evolved beyond a standard POS system into an intelligent business partner. By leveraging the power of Google Gemini, we’ve integrated advanced AI tools that eliminate manual data entry and simplify complex management tasks.
AI Assistant (Your Business Copilot)
The AI Assistant is a dockable panel available to administrators. It acts as a real-time consultant that understands the specific context of your business operations.
- Natural Language Commands: Instead of digging through menus, users can type “Mark order #1025 as Delivered” or “Show me the sales report for last Tuesday.”
- Context Awareness: The AI “sees” the current page the user is on, allowing it to provide instant help regarding specific orders, inventory items, or customer profiles without needing background explanation.
- Administrative Actions: It can update ready-by dates, assign staff to specific tasks, and even block or unblock customer profiles based on credit limits.
- Custom Tuning: Admins can provide “tuning text” to the AI, effectively creating a custom internal knowledge base that the assistant uses to guide staff according to company-specific SOPs.
AI Smart Scan (Accounting & Procurement)
The AI Smart Scan feature uses Gemini Vision to automate the tedious process of manual bookkeeping for supplier bills and expenses.
- Instant Data Extraction: Users can simply snap a photo or upload a PDF of a supplier invoice. The AI automatically identifies the vendor, date, total amount, and tax details.
- Automatic Transaction Mapping: The system performs a “second pass” to map the items on the receipt to your existing Chart-of-Accounts, ensuring your accounting remains organized and accurate without manual selection.
- Queue Management: For businesses with high volume, the “uploaded_bills” feature allows staff to scan multiple documents at once and process them later from a centralized queue.
AI HTML Web Design Generator (For Price Lists & Marketing)
Creating professional-looking descriptions for new services or products is now automated with the AI HTML Generator.
- Smart Formatting: When adding a new item to the Price List and Mini-Site, users can describe the description in plain text. The AI then generates the corresponding HTML code to ensure the item looks professional on the Customer Mini-Site and digital bills.
- Rich Descriptions: It can automatically highlight key selling points—such as “Stain Removal Included” or “48-Hour Turnaround”—using clean, responsive layouts that work perfectly on mobile devices.
- Consistency: This tool ensures that even staff with no technical knowledge can maintain a high-quality, consistent look across the entire digital storefront.
Why Use These Features?
- Efficiency: Reduce time spent on manual data entry by up to 80%.
- Accuracy: Minimize human error in accounting and order management.
- Accessibility: Staff can operate complex system functions using simple conversation.
- Incentives: To help users get started, the system offers AI Points nudges for returning users, ensuring they can test these tools without immediate overhead.
