Changelog

Hide Payment Before Printing

A paid bill can be re-printed as invoice, by clicking the hide Payment button. This is applicable to A4 format bills.

Faster Financial Statement And Customer Profile

Calculation speed for Financial Statement and Customer Profile has been improved tremendeously. They should load much faster.

Debtors Aging Report

Find the new aging report in Debtors > Aging Report.
The report shows summary of clients’ transactions per recent months, and overall debt.

Aging Debt Summary in Client Receivable Statement

At the end of client Account Statement, a summary of recent monthly transactions is displayed, with instruction for payment.

New Income Statement Format

A new type of account: Manufacturing Accounts.
Expenses for manufacturing can be group into a separate category, and displayed as single line in the Income Statement.
To access the Manufacturing Account, click on blue link Manufacturing Account in the Income Statement.

Operating Expenses are now further categorized into:

• Administrative Expenses
• Staff Cost
• Selling And Distribution
• Other Operating Expenses

Change account category in Accounting > Accounts

Manufacturing Account

In Accounting > Accounts, change expense type to either:

• Manufacturing- Raw Material
• Manufacturing- Packing Material
• Manufacturing- Direct Labour
• Manufacturing- Overheads

These accounts will appear in Manufacturing Account Report.

Credit Limit And Block Customer

To set credit limit for a customer, go to Settings > Profiles List > Edit > Credit Limit.

If the customer’s debt is more than the set credit limit, the profile will appear in yellow strip in the debtors page. A warning will also appear when making a new order for the customer.

To block a customer, click on his/her name, and change blocked to: New Order.
This will prevent any new order made for the customer.

Details On Incomplete Receivable Transactions

In Debtors, the system checks for any receivable transaction, that does not linked to any order or invoices. The system will suggest to delete these transactions.

Now, user can see what are the transactions, before deleting them, or choose to ignore any related transaction.

Unspent Credits

In Debtors, the system checks for unspent credits. The system will suggest to use these credits to pay for the associated customers’ bill automatically.

Now, user can see whose are the unspent credit, before using them onto bills.

Knock-Off Credits by automatic order payment

In Debtors, a new black button will appear if there is pending unused credit of customers. Click this button to automatically pay the customer’s orders and invoices using the credits.

Overdue Orders Mark

A warning sign is placed on each overdue orders, in Job Summary.

Edit Credit Notes, Add External Reference

Client often has their own record of credit notes. Save it as an external reference for the CN.

Payment Voucher approval

Every Payment Voucher needs to be approved first before payment can be recorded.

Shortcut To Customer Accont Statement

Find the new black button for customer’s account statement in the customer’s profile. This will show Receivable and Credit statement in a printable view.

Easy Export Button

Export customer account statement to clipboard, CSV or Excel using the new export butttons.

Better Header for Customer Account Statement

Header will change when printing, to show company logo, and details on the left hand side, and customer’s details on the right hand side.
This format is only shown when printing.

Shortcut to Customer Account Statement in Debtors

Each row of customer will come with a link to quickly see the customer’s account statement.

Staff Reports shows OT hours

Staff reports now shows total Overtime hours. Define minimum hours before OT in General Settings > General.

Easy Export Button on Reports

Most tables in any reports now shows group of button for easy export to clipboard, CSV or Excel.

Edit Or Delete Credit Note

New edit button is available in credit notes list, to directly access the credit note transactions.

Remove D.O. From Invoice

A minus button is placed next to each D.O. in Invoice, to remove the D.O. from the invoice. 
Doing this will force the D.O. and the invoice to be recalculated, and marked with purple notification badge.

Income Accounts on Payment Reports

Sales is categorized into income and sales tax accounts, before sales total.
A group of easy export button (Copy,CSV,Excel) is available for convenience.

Suspense Account

Find the new Suspense Account module in Accounting > Unresolved.
Suspense Account is used to record transactions that are still pending some information.

For example; RM5000 is received into Bank Account, but no client has reported the payment.
Thus, this transaction should be recorded into Suspense Account, and to be cleared later when more information is received.

Another example; An invoice of RM50 is received from a supplier or vendor. However, it is not clear yet to mark the payable against which expense account. Thus, this transaction should also be recorded into Suspense Account, and to be cleared later when more information is received.

Clearing A Suspense Account Transaction

The Suspense Account transaction can be cleared by unpaid payables or unpaid invoices.
Or simply, just add another debit or credit to the transaction to balance and clear the original suspense transaction.

Account Statement By Client Company

Generate a unified account statement for clients from the same company. This is useful for companies paying for their branches, or personnels.

Improved Listing of Bills in Customer Profile

The same familiar order list is used to display bills for individual customer, in the customer’s profile.

Improved Balancing Error Notification

Go to Accounting > Accounts, and a red warning will appear if the account is not balance by debit and credit.

Click on the warning to see transactions to be fixed, or accounts to be added.

Returned Items Report

Report for returned items can be found in the bottom section of Sales report, in Reports > Sales.

Permission Level Exception

Exception now accept multiple values, such as; 2,3,6

Award Discount by Value

To award discount by value (RM), click on Award Discount (white grey button), on the payment page.

Then, insert the discount value, and hit Award Discount (red button)

Smaller Font for A4 sized Bills

Bills fonts will be reduced to 85% of original size during printing, as the original font size is large and not suitable for printing.

Rounding to nearest RM1

Choose to round bills charges to nearest RM1, RM0.10, or RM0.05.

Please bear in mind; Bank Negara Malaysia only allows RM0.05 rounding. 

Delivered Items List

New table showing delivered or returned items.

Find it in Orders > Delivered Items.

Bulk Returns From Customer

Record bulk returns from customer can be done via Return button in Delivered Items

Credit Notes List

List of issued credit notes can be found in Debtors > Credit Notes (light blue button)

Credit Note

Credit Note can be printed separately from the Credit Notes List

New Permission

To enable edit of delivered order/bill, set Edit Delivered Orders options.

If enabled, user can edit delivered bill, regardless of its payment status.

Find this permission in Users > Permissions > Orders

A4 sized Delivery Order

Find the new A4 sized D.O next to the thermal printer sized D.O button.

New filters for Orders

Filter by profile, or order type from ordinary orders, delivery orders, or invoices.

Invoicing Function

User can now group several orders into an invoice.
The system will convert all the selected orders into delivery orders, and recalculate item charges into a new invoice.

The generated invoice will display charges by delivery orders, and also by item breakdown.