Changelog

Auto email order and order updates

If a customer profile comes with an email address, an email will automatically be sent when:

• An order is made
• The order status has changed

Email will be sent from Works25 mailer service.

To integrate and use a custom SMTP email, please go to Settings > Integration.

New kind of D.O.

A new option, to print delivery order (D.O.) with item pricing. Click on the arrow next to the D.O. button, and choose ‘With pricing’.
The D.O. shown will include individual item pricing.

Save Payment Change as Credit

When receiving payment from customer, and there is change due to the customer, operator can click on the yellow button to save the change as credit.

This button will only appear if the bill is associated with a profile (not anonymous).

Next, click on the green Save As Credit, to confirm the action.

On the receipt, the payment transactions are recorded with 1 extra transaction to Credits.

Payment using the Credit

The credit can then be used to pay againts another invoice of the same customer.

Selling Items Shelf Label

A label can be printed, to be pasted on selling item shelves, to label the items.

Customer Preference & Note

When taking an order, click on the chat bubble icon to open a popup. The popup will come with a text input to save the customer preference or note.

The system will also check for any item with saved preference, and display them below for easier select action.

The same popup will come out automatically if the customer already has custom preference or note, generally or on any item.

Hold An Order

When taking a new order, there might be a need to hold the current order, and start with a different order. The order held can be revisited later for checkout.

To hold an order, click on the Hold button.

To revisit the order held, go to New Order, and click on the button(s) below Orders Held.

Change Order Owner

To change the customer profile associated with an order, Edit the order, and click on the pencil icon next to the current customer’s name.

Set Default Deposit Amount

Ask customer to pay deposit on quotation or on bills. To set a default deposit, please go to Settings > General Settings > Orders & Bills > Deposits

Extra button now available on Invoices & Quotation so customers can pay the pre-defined deposit easier.

Deposit button on Quotations.

Deposit button on POS (at the counter).

Deposit button online Invoice.

Convert Quotation to Booking

Quotation can be converted into a Booking by setting a booking time for the quotation.

Set the booking time, and click the right chevron or arrow to confirm. The quotation will appear in the booking schedule.

Change Quotation Date

Customers some time would request quotation after an invoice. Maybe to help them make a claim from their company. To facilitate this, change the quotation date directly in the quotation summary.

Order Summary Redesigned

Buttons are re-arranged and/or grouped according to their functions. Non-reversible action buttons are separated with margins to reduce clicking error.

Date changes are much simpler with the new design.

Bulk Print Individual Item Tags

Individual item tagging printing is now done exclusively on the bulk mode, with choices to print or not print each service, and also the quantity.

Bulk Print Individual Item Tags: Dual Mode

Choose to print using the system printing, or direct print to a tagging printer. To set a direct printing method, please contact our representative as a service must be installed on the PC first.

Custom Terms Based on Account

Print additional terms and conditions, based on accounts involved. Thus, different customer account will print different terms.

Go to Accounting > Accounts > Edit > Click on the right arrow or chevron [>]

The custom account terms and condition will be displayed after the general terms and conditions.

Change Daily Work Hours

To adhere to current labour law, please update the system to the latest version, and change the Daily Work Hours to 7.5 instead of 8.
This setting can be found in Settings > General Settings > General.

Reachable Recalculate Button

For Orders, Credit Notes, Suspense Transactions and Payables table, the Recalculate button were positioned better, floating onto the table.

The recalculate button is used to force the system to recalculate the dues and charges for all bills, from their respective transactional values.

This is especially important to do, if the transactions had been edited manually in Accounting > Transactions.

Staff Jobs Done Report with Value

A new column is introduced, to show values of items done, alongside the quantity.

Lock Transactions

To ensure data integrity, especially for transactions sent for audit, it is possible to lock transactions dated before a certain chosen date. To do this, go to Settings > General Settings > General. Set the date at which the transactions before it will be locked.

For example, if financial year end is at 31st Dec last year, choose 1st Jan this year as the date.

Custom Instruction for Purchase Order

This function can be found in Settings > General Settings > General.

Custom Instruction or Terms for Credit Note.

This function can be found in Settings > General Settings > Orders And Bills.

New Options for Mini-Site Template

Users can now choose shading, custom styling of background, box or circle for main content, among many other options now available when using template in Mini-Site sections.

Item Note Template

Save an item note as a template, for a specific customer. To do this, type on the note input box when selecting an item during New Order. A small button with a save icon will appear. Click on the icon to save the note, to be used later.

The note template will only be available for the chosen customer, for that particular item only.
The note can be accessed by clicking on the folder icon button, above the note input box.

Account Debit and Credit Summary on Account Statement

On the bottom of an account statement, a new table is shown which summarises the debits and credits of the statement account, in terms of which account the debit or credit is done through.

Edit Price Item with Price Multiplier

To quickly adjust price item with muitiplication, change RM to x, and put in the multiplication factor. For example, to increase price by 10%, choose x instead of RM, and put 1.1 in the pricing box.

This is particularly useful to increase multiple item prices, at once with the same multiplication value.

Item Option with Multiplication Charge

A new type of pricing option is available. A pricing option could multiply the base price. For example, a normal service charge is RM10. Introduce an option as express, and put x 2 as the charge. The base price will be doubled if this option is chosen in making new order.

New Order: Copy Items From Previous Order

Finding an item when making new order is much easier now, if the item was chosen in last 10 orders of the customer. Click on the black button “Previous Orders” to see them, and copy any item shown.

New User Permission: See Works25 latest bill

To hide the button to see latest invoice from Work25, restrict the userlevel for permission: See Latest Works25 Invoice. This permission setting can be found in Users > Permission > Settings.